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CHARTERED JUNE 12, 1990
Bylaws of the Southwest Virginia Section of the American Welding Society, Inc.
Article I - NAME
Section 1. The name of this organization shall
be The Southwest Virginia Section of the American Welding Society, Inc., hereinafter
called the section.
Article II - OBJECTIVES
Section1. The objectives of this Section, shall
conform to those of the American Welding Society, Inc., hereinafter called
The Society. The objectives of The Society and The Section shall be:
a. To encourage in all the broadest and most liberal sense the advancement
of welding;
b. To encourage and to conduct research, both basic and applied, in all sciences
as they relate to welding;
c. To improve the education and usefulness of personnel engaged in and associated
with welding activities;
d. To engage in and assist others in the development of sound practices for
the application of welding and related processes;
e. To disseminate welding knowledge through its publications, meeting, discussions,
consultations, exhibits and by any other available means, thereby fostering
public welfare and education, aiding in the development of our country's industries
adding to the material prosperity and well-being of our people.
Thereby fostering public welfare and education, aiding in the development
of our country's industries and adding to the material prosperity and well-being
of our people.
Article III - ORGANIZATION
Section1. The organization of this Section shall
be subject to the approval of the Society Board of Directors.
Section 2. Not fewer than fifty (50) members
or eligible paid applicants for membership in the Society, irk either the
Sustaining, Member or Associate Member grades may apply for authorization
for the organization of a new Section.
Section 3. Requirements at an Active Section.
To maintain an active status, the Section shall:
1. Hold at least three (3) meetings during the Sections membership year for
purpose of presentation of appropriate papers and interchange of ideas and
information. Where practical, this Section shall promote inspection trips,
educational lectures and Courses.
2. Have a total paid membership of twenty— Five(25)CorporateMembers.
3.Submit annual reports to the Secretary of the SOCIETY in accordance with
the SOCIETY rules. Should the section become inactive, the National Secretary
shall report the fact to the National Board of Director, which may disband
the Section in accordance with the Rules of the SOCIETY.
4. Should the section be disbanded, the section Treasurer shall return to
the SOCIETY all of its remaining funds with suitable accounting for receipt
and disbursement of funds. A disbanded Section may be reinstated by the National
Board of Directors in accordance with the Rules of the SOCIETY
Article IV- MEMBERSHIP
Section 1.Retired Members and all Corporate Members
of the American Welding Society, namely, Sustaining Members, Members, Associate
Members, Student Members, Retired Members, Honorary Members and Life Members,
residing within the bounds of this Section except those who have joined another
Section in accordance with the National bylaws of this Section shall be members
of this Section.
Section 2. All Members other than Student Member,
of this Section who are in goad standing shall have the right to vote and
hold office.
Section 3.Eligibility for membership shall be
in accordance with Article 4, Section 1 of the bylaws of the Society.
Article V- MEETINGS
Section 1.Regular meetings of this Section shall
be held at such time and place as determined by the Executive Committee.
Section 2.The annual meeting of this Section
shall be held in the month of May of each year for the election of Section
Officers and the Executive Committee and for the transaction of such other
business as may require action by this Sections membership.
Section 3.The membership And fiscal year of this
Section shall commence on June 1 and end on May 31 to coincide with the Society’s
fiscal year,
Article VI- MANAGEMENT
Section 1. The officers of this Section shall
consist of a Chairman, a First and a Second Vice Chairman, a Secretary and
a Treasurer, all of who shall be elected for a term of one year by The Section
at the Charter Meeting and each annual meeting thereafter. The Chairman, the
First and the Second Vice Chairman shall not be eligible for election to the
same office for more than two terms in succession..
Section 2. The management of this Section shall
be vested in an Executive Committee, consisting of the Officers of The Section,
the immediate past Chairman and six Members at large.
Section 3. At the charter meeting of this Section,
one—third (1/3) of the members—at—Large o the Executive Committee
shall be elected to nerve for one year, one — third for two years, an4
one—third for three years. At each annual meeting thereafter, one—third
shall be elected to serve for three years.
Section 4. The Executive Committee shall have
the power to fill vacancies in its membership, such member to hold office
for the unexpired term of the vacating member.
Section 5. The Executive committee may hold meeting,
subject to the call of the Chairman, as frequently as the interest of this
Section require.
Section 6. At all meetings of the Executive Committee,
a majority shall con a quorum. Any member at the Executive Committee not present
for three Consecutive meetings may be asked by the Chairman to vacate the
position held.
Section 7. All obligations of this Section shall
be paid by check drawn to the account of this Section. These checks must be
signed by the Treasurer and/or one of several other persons designated by
the Executive Committee to have this authority.
Section 8. The Chairman of the Executive Committee
may request an audit of the Section books at any time. The outgoing chairman
and incoming Chairman shall audit the books at the end of the fiscal year
and sign the same before making out the annual report, and at any time there
is a change of Treasurer.
Article VII - Duties of Officers
Section 1. CHAIRMAN - The Chairman shall preside
at all meetings of the Section and of its Executive Committee. He shall act
as chief executive officer of this Section subject at all times to approval
of the Executive Committee.
Section 2. FIRST VICE CHAIRMAN
- First Vice Chairman shall perform the duties of the Chairman in the
event the Chairman is absent or unable to act. He may be designated to serve
as Program Chairman of this Section.
Section 3. SECOND VICE CHAIRMAN -the Second Vice
Chairman shall perform the duties of the Chairman in the event both the Chairman
and First Vice Chairman are absent or unable to act. He may be designated
to serve as Membership Chairman of this Section.
Section 4. SECRETARY -The
Secretary shall keep the minutes of all meetings of the Executive Committee.
The Secretary shall keep an accurate record of all members of this Section
and shall periodically check the roster with the* records of the Society.
This member shall be custodian of all papers and non—financial records
of the Section and shall perform the usual duties of a recording and corresponding
Secretary. The Secretary, or such person as designated, shall submit a report
in writing of each meeting of the Section to the National Secretary of the
Society (AWS Form 109—R), with copy to the District Director. If absent,
these duties fall upon the other officers in the following order:
Chairman, Treasurer, First Vice Chair, and Second Vice Chairman. Bring to
the attention of the Chairman an correspondence, bulletins, notifications
and matters affecting the Sections activities as well as those which the Chairman
should bring before the Executive Committee, under the direction of the Chairman.
Arrange for and supervise the mailing of alt Section meeting notices to all
on the mailing list of members, prospective members, approved organizations,
District Director, National Headquarters and other Section Secretary as decided.
Section 5. TREASURER -The Treasurer shall be the financial officer of the Section. He shall keep complete and accurate accounts of receipts and disbursements in books belonging to this Section, and shall deposit all funds of the Section in the name and to the credit of this Section, in such depository s may h designated by this Section Executive Committee. The Treasurer shall prepare a budget based on anticipated income and fixed expenses for submission to the Executive Committee at the first Executive Committee meeting to the Sections fiscal year. The Treasurer shall disburse the funds of this Section as may be ordered by this Section’s Executive Committee, requiring receipt of proper vouchers for such disbursements. A requirement may be made by this Section’s Executive Committee to file a proper bond, conditioned upon the performing duties of this Section entrusted to him. Prepare annual report of receipts and expenditures prior to the end of the fiscal year and forward a copy of the report to the Section Secretary for inclusion in the annual report to the Secretary of the Society with copy to the District Director. The treasurer prepares for each meeting of the Executive Committee a report on the financial status of the Section Retain cancelled checks for a minimum of five (5) years and a maximum of seven (7) years before disposing of them. (The stature of limitations varies according to state.. Check regulation applicable in your state.) The main obligation of the Treasurer is to serve as custodian of all Section funds. To fulfill this obligation, the Treasurer must insist upon being made aware of every Section activity and be informed as to the possibility of its need for funds, the amount of such and the frequency. At no time should approval be given to the financing of projects for which comparable monetary or other return of value the Section’s welfare is not indicated. While overruled by the Chairman and Executive Committee, a valid objection must be made to the action taken, it is the duty of the treasurer, for the record, to insist upon registration of thin negative Vote in the minutes of the Executive Committee meeting. When it appears that Section's operation are consuming funds beyond those provided in the budget, it is the treasurer’s obligation to bring this matter to the immediate attention of the Chairman, Secretary and Executive Committee with recommendation that either certain operations be curtailed or additional ways and means be developed for proper financing.
Article VIII - ELECTIONS
Section 1. Each January, The Chairman of The
Section shall appoint a Nominating Committee of five members.
Section 2. The Nominating Committee shall report
to The Section Secretary in February, the names of the nominees they have
selected for the various elective offices, together with the consent of the
nominees included in the report. The names of the nominees shall be published
in the Bulletin two meetings before the Annual meeting.
Section 3. The nominees proposed by the Nominating
Committee shall be designated as "Regular Nominees."
Section 4. Nominations for the Officers and Members
at Large, may also be made by petition signed by not less than ten members
in good standing of The Section, the names of such nominees to be added to
the ballot as "Nominees by Petition."
Section 5. The names of the regular nominees
and the nominees by petition, if there be any, shall be presented at the Annual
Meeting. If only the regular nominees appear for any offices, the Chairman
shall direct the Secretary to cast one ballot for these nominees and they
shall be declared elected. A majority vote of the membership present, by closed
ballot, shall be required, if there is a contest for any office, to determine
the duly elected office holder. A Tellers Committee appointed from the floor
by the Chairman shall assist in conducting the closed ballot election and
in declaring the winner.
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